How do you say looking forward to meeting you in an email?

When you are emailing someone that you are looking forward to meeting, it can be tough to know the right way to say it. You don’t want to come across as too formal or too casual. In this blog post, we will discuss the best way to say “looking forward to meeting you” in an email!

How do you say looking forward to meeting you in an email?

Formal: I look forward to meeting you at the conference.

Informal: I’m looking forward to meeting you at the conference.

The subtle distinctions may appear trivial, yet they have a huge impact on the tone.

In the first sentence, using the word “I” emphasizes that the meeting is important to you. It also sounds more professional. The second sentence “I’m” looks and sounds more personal.

When in doubt, always err on the side of being too formal rather than too casual in your email correspondence. It is always better to sound professional than unprofessional! So, when in doubt, go with the first option: “I look forward to meeting you.”

What’s the Difference Between the Two

It’s fine to say “I’m looking forward to it” (present continuous tense) or “I look forward to it” (simple present tense). The major distinction is in how formal or informal you want to seem.

More Formal Use: “I look forward to…”

More Informal Use: “I’m looking forward to…”

You must pick the formal or less formal version depending on the matter’s gravity or atmosphere you wish to convey in your writing.

The tone of “I’m looking forward to it” is more personal than “I look forward to it.” It implies that you are excited about the event. The phrase “I look forward to it,” on the other hand, is more formal. You can use this phrase in a business context without sounding too familiar.

When To Use I Look Forward To

The phrase “I look forward to” is useful in many different situations:

  • When you want to sound more formal
  • In a professional email
  • When RSVPing to an event

On the other hand, you might want to avoid using “I’m look forward to” in certain situations:

  • When you want to sound more personal
  • In a friendly email
  • When replying to an invitation

In general, “I’m looking forward to” is more informal than “I look forward to.” Use the former when you want to sound friendly and use the latter when you want to sound more professional. Remember that it is always better to sound too formal than too familiar in your email correspondence!

What can I say instead of looking forward to meeting you?

Informal:

  • I can’t wait to … 
  • I’m excited about …
  • I’m counting downs the days until …
  • I’m waiting impatiently for … (informal and formal)
  • I’m longing to …
  • Please feel free to contact me anytime (both informal and formal)
  • I have high hopes of … 
  • I simply cannot wait to …

Formal:

  • I anticipate … 
  • I await the opportunity to … 
  • I fondly anticipate … 
  • I’m eagerly anticipating … 
  • Your prompt reply would be appreciated 
  • I await … with great expectation 
  • I have high expectations of … 
  • I hope to … very soon
  • Thank you in advance for your speedy reply
  • Thank you in advance for your response
  • I await your response

Can you end an email with looking forward to meeting you?

Although this sentence appears at the end of many business emails, there are better alternatives. “I look forwards to hearing from you” is a traditional ending statement that receivers often ignore at best. When was the last time you read “I hope to hear from you” and thought to yourself, “OK, that’s nice!”.

A much better way to end an email is by saying “Thank you” or “Thanks in advance.” These short statements show your appreciation for the receiver’s time and attention. If you want to sound more friendly, you can say “Thanks” or “Cheers.”

Here are some examples:

  • Thank you for your time
  • Thanks in advance
  • Thank you
  • Cheers!
  • Sincerely,
  • Best,
  • Thank you for your attention to this matter.
  • Have a great day! (informal)
  • Take care! (informal)

How do you say excited to meet you?

Here are some examples of how to say you’re excited to meet someone:

  • I’m looking forward to meeting you.
  • I can’t wait to meet you.
  • I’m excited about meeting you.
  • I’m counting down the days until I meet you.
  • I’m waiting impatiently for the day we meet.
  • I’m longing to meet you.
  • Please feel free to contact me anytime so we can arrange a time to meet.
  • I have high hopes of meeting you soon and getting to know you better.
  • I simply cannot wait to finally meet you in person!”           
  • Thank you in advance for your speedy reply so we can arrange a time to meet.
  • Thank you in advance for your response, I eagerly await hearing from you soon!
  • I look forward to hearing from you soon so we can arrange a time to meet.

Conclusion

When writing an email, it is always best to err on the side of formality. In general, “I look forward to” is more formal than “I’m looking forward to.” Use the former when you want to sound more professional and use the latter when you want to sound friendly. Remember that it is always better to sound too formal than too familiar in your email correspondence! If you are unsure which phrase to use, it is always best to play it safe and go with “I look forward to.”